Health & Safety Policy

Health & Safety Policy

Company Name: \[Your Company Name\] Policy Owner: Director/Health & Safety Lead Version: 1.0 Effective Date: \[Date\] Review Date: \[Date\]

1. Policy Statement

\[Your Company Name\] is committed to providing a safe and healthy environment for all employees, tutors, students, parents, carers, contractors, visitors, and anyone affected by our activities.

We recognise our duty to protect the health, safety, and welfare of staff and learners and will take all reasonably practicable steps to minimise risks arising from our work activities.

All staff and tutors are expected to cooperate in maintaining a safe learning environment and to report hazards, accidents, concerns, or unsafe practices promptly.

2. Purpose

This policy aims to:

• Promote a safe and healthy working environment.

• Prevent accidents, illness, and injury.

• Ensure legal compliance.

• Support safe delivery of home, community-based, and online tuition.

• Clarify responsibilities for health and safety management.

3. Scope

This policy applies to:

• Employees

• Self-employed tutors

• Volunteers

• Contractors

• Students

• Parents and carers where relevant

It covers:

• Home tuition

• Online tuition

• Community venues

• Company events

• Administrative activities

4. Responsibilities

Company Director/Health & Safety Lead

The Director will:

• Ensure health and safety arrangements are implemented.

• Review risks regularly.

• Investigate incidents where necessary.

• Maintain relevant policies and procedures.

• Provide appropriate information and guidance.

Tutors and Staff

All tutors and staff must:

• Take reasonable care of their own health and safety.

• Take reasonable care of others affected by their actions.

• Follow company procedures.

• Report hazards and incidents promptly.

• Complete any required training.

• Cooperate with health and safety measures.

5. Risk Assessments

The company will assess foreseeable risks associated with:

• Home tuition

• Lone working

• Online tuition

• Travel to student locations

• Community venues

• Use of equipment

Risk assessments will be reviewed:

• Annually

• Following incidents

• When circumstances change

Where significant risks are identified, appropriate control measures will be implemented.

6. Home Tuition Safety

When delivering tuition in a student's home, tutors should:

• Know the location of the lesson in advance.

• Ensure someone is aware of their whereabouts where appropriate.

• Trust their instincts if they feel unsafe.

• Leave immediately if circumstances present a risk.

• Report safety concerns to management promptly.

Tutors must not:

• Enter properties where they feel threatened or unsafe.

• Place themselves in situations involving unnecessary risk.

• Remain at a location where aggressive or inappropriate behaviour occurs.

Where possible, a responsible adult should be available during sessions involving younger children.

7. Lone Working

The company recognises that tutors frequently work alone.

To reduce risks:

• Tutors should maintain regular contact arrangements where appropriate.

• Mobile phones should be kept charged and available.

• Lesson details should be recorded in advance.

• Concerns should be reported immediately.

Staff should never knowingly place themselves in unsafe situations.

8. Online Tuition Safety

When conducting online sessions:

• Approved platforms should be used.

• Confidential information should be protected.

• Secure passwords should be used.

• Tutors should work in a suitable professional environment.

• Safeguarding procedures must be followed.

Online safety concerns should be reported in line with company procedures.

9. Premises and Learning Environments

Where tuition takes place in community venues or rented facilities:

• Exits should be identified.

• The area must be safe and suitable for learning.

• Hazards should be reported immediately.

• Fire evacuation procedures should be understood.

Unsafe environments must not be used.

10. Equipment Safety

Staff and tutors must:

• Use equipment only for its intended purpose.

• Check equipment for obvious defects before use.

• Report damaged equipment.

• Store equipment safely.

This includes:

• Laptops

• Tablets

• Chargers

• Extension leads

• Educational equipment

Unsafe equipment must not be used.

11. Fire Safety

All staff should:

• Be aware of fire evacuation procedures.

• Know the location of available exits.

• Report fire hazards immediately.

• Leave premises immediately if instructed.

In the event of fire:

1. Raise the alarm if possible.

2. Evacuate safely.

3. Contact emergency services if required.

4. Do not re-enter the building until authorised.

12. First Aid

Where possible:

• Basic first aid supplies should be available.

• Emergency contact information should be accessible.

• Medical information relevant to a student's safety should be known where appropriate.

In an emergency:

• Contact emergency services on 999.

• Contact parents/carers where necessary.

• Complete an incident report.

13. Accident and Incident Reporting

All accidents, injuries, near misses, and dangerous occurrences should be reported as soon as possible.

Reports should include:

• Date and time

• Location

• People involved

• Details of the incident

• Actions taken

The company will investigate incidents where appropriate and implement measures to reduce future risks.

14. Stress and Wellbeing

The company is committed to supporting staff wellbeing.

We will:

• Encourage open communication.

• Promote a healthy work-life balance.

• Address wellbeing concerns where reasonably practicable.

• Support staff experiencing work-related stress.

Staff are encouraged to raise concerns at an early stage.

15. Personal Security

Tutors should:

• Be aware of their surroundings when travelling.

• Keep valuables secure.

• Use safe parking arrangements where possible.

• Report threatening or abusive behaviour immediately.

The safety of staff takes priority over any tutoring session.

16. Safeguarding and Health & Safety

Health and safety arrangements will work alongside safeguarding procedures.

Where a concern affects the welfare of a child or young person, safeguarding procedures must also be followed.

Staff should report:

• Unsafe home environments

• Neglect concerns

• Dangerous living conditions

• Welfare issues affecting students

17. Monitoring and Review

This policy will be reviewed:

• Annually

• Following significant incidents

• Following changes in legislation or guidance

• Where operational needs require amendments

Staff Declaration

I confirm that I have read, understood, and agree to comply with this Health & Safety Policy.

Name: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Position: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Signature: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Date: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Approved By: Claire Blood

Position: CEO

Signature: C E Blood

Date: 11/08/26